Selecting a Child's Last Day

Entering a child's Last Day and exit information is important for tracking school retention and ensuring a smooth transition when families leave your school. Here is what you need to know to use Last Day at your school:

• Using Last Day, Reason for Leaving, and Exit Note
• Requesting an Exit Survey
• Re-enrolling a child after they have left the school
• What to do if a child is leaving temporarily

Using Last Day, Reason for Leaving, and Exit Note

You can select a child's Last Day from their profile by clicking [Edit].

If the child's last day changes, you can click into the date box to select a new Last Day. 

If the family decides to stay, you can delete the child's Last Day using the [x] to the right of the date box. This will remove the child's Reason for Leaving, Exit Note, and un-assigns the Exit Survey if it has not already been sent. 

Reason for Leaving and Exit Note

After selecting a child's Last Day, you must add a Reason for Leaving. Choose the option closest to what is true. If you chose "None of the above", you do have the option to add an Exit Note. The Reason for Leaving is automatically linked to our default list. 

Once a child's Last Day has passed, they are marked as "Left." These children will not appear on the Classroom Placement page, but can be found on the [Children] page by using the dropdown in the upper right (next to the session) to select "Left". The default view is "Current", but you can also choose to view "All" or "Incoming" (children who have a First Day in the future).  

Requesting an Exit Survey

An Exit Survey is a special type of form that can be assigned from the Last Day workflow on the child's profile. The Exit Survey will be sent the day after the child's Last Day (the first day that the child is not actively enrolled at your school) and you have the option to also schedule a reminder. 

We provide each school with a default survey. You can review, edit, or create your own survey on the [Admin] > [Design Forms] page. 

If you decide you do not want the option to assign an Exit Survey, an admin can go to [Admin] > [Design Forms] > click on the "Exit Survey" > [Delete], which will remove the option from the child's profile page. If you change your mind, you can always copy our default form from our library or create your own from scratch. 

Alternately, you can choose (None) from the dropdown under "Exit Survey" and no survey will be sent. 

Please note, parents that have been marked "inactive" will not be able to submit an Exit Survey. Marking a parent inactive removes all of their access to Transparent Classroom, including their permissions to fill out forms. 

For more detailed information on assigning an Exit Survey you can visit: Assigning an Exit Survey

Re-Enrolling a child after they have left the school

To re-enroll a child after they have left the school, navigate to their profile using the Search Bar in the upper right part of the page. Click [Edit] and delete their "Last Day" using the gray [x] > [Save]. 

What to do if a child is leaving temporarily

If a child is leaving your school only temporarily, rather than giving the child a last day, you can click [Archive] at the bottom of their edit screen. Archiving a child will:

• Set their last day to yesterday, even when a future last day was already set.
• Set the Reason for Leaving to "None of the above", unless one was already set
• Add "Archived by staff" to the Exit Notes. If exit notes already exist, the "Archived by staff" is added as a new line at the end.
• Clear the first day if child has a first day in the future
• NOT send out an exit survey, even when one was chosen previously.

Archiving a child is also a good choice if a child was accepted from their application but then never attended the school.

Questions?

If you have additional questions or feedback, please send us an email at info@transparentclassroom.com, or click [?] > [Ask] in the bottom right-hand corner of your browser window.